TOWN OF WATERTOWN
REGULAR MEETING
MUNICIPAL BUILDING
July 14, 2016
Members Present: Joel R. Bartlett, Supervisor
Stephen L. Rich, Councilman
Paul V. Desormo, Councilman
David D. Prosser, Councilman
Timothy McAtee, Councilman
Members Absent:
Supervisor Bartlett opened the meeting at 7:00 pm followed by the Pledge of Allegiance. He called for the roll of members present. All members were present. Attorney Russell was also present.
MOTION #52-2016
Supervisor Bartlett moved to accept the minutes for June 9, 2016 Regular meeting, Councilman Prosser seconded.
Ayes All, Motion Carried
Supervisor Bartlett opened the floor to the public. No one wished to speak the floor was closed.
The Town Clerk has no correspondence this month.
Supervisor Bartlett accepted the Town Clerk’s and Town Ambulance report.
MOTION #53-2016
WHEREAS, it is necessary to amend the fiscal year 2016 budget to provide adequate funding for the Highway/Public Works Department in order to provide funds to support the proposed highway capital improvements as specified in the cost estimates provided by the Public Works Superintendent; and
WHEREAS, a shortfall of $50,000.00 in additional capital funding that is needed is available by transferring funds between the General Fund and Highway Fund budget accounts for said purposes.
THEREFORE BE IT RESOLVED, the Supervisor is hereby authorized to amend the 2016 Budget as follows:
DECREASE ACCOUNT CODE INCREASE ACCOUNT CODE AMOUNT
General Fund Un App Fund Balance Interfund transfer to Hwy Rev $50,000.00
Acct from General Fund
INCREASE REVENUR ACCT CODE INCREASE ACCT CODE
Highway interfund from Gen Fund D-5130.4 $50,000.00
A motion to adopt the foregoing resolution was offered by Supervisor Bartlett seconded by Councilman Rich.
Ayes All, Motion Carried
MOTION #54-2016
WHEREAS, it is necessary to amend the water district service charge maintenance fees associated with customer billings on sales of bulk water from the District No. 4 water tower and
WHEREAS, the district currently bills tower customers a $2.50 per month maintenance fee for said billing for bulk water sales to each customer making it necessary to manually enter or delete the service charge to all customers of District 4.
THEREFORE BE IT RESOLVED, the billing maintenance fee for bulk water sales in not necessary and complicates billing to all District 4 users and is herby eliminated.
A motion to adopt the forgoing resolution was offered by Supervisor Bartlett, and seconded by Councilman Desormo.
Ayes All, Motion Carried
MOTION #55-2016
WHEREAS, the Jefferson County Fair is the oldest continually running fair in the nation and is operated by the Jefferson Country Agricultural Society and Fair Board, and
WHEREAS, the Society and Fair board has requested a grant of Town Community Development Funds in the amount of $5,000.00 to offset promotional expenses for the annual Fair; and
WHEREAS, the Fair annually brings thousands of tourists and people from outside the immediate area to Jefferson County and generates revenues for both Jefferson County and the Town of Watertown; and
WHEREAS, funds were included in the fiscal year 2016 for said purposes.
THEREFORE BE IT RESOLVED, a grant of $5,000.00 to the Jefferson County Agricultural Society is hereby authorized for the purposed stated.
A motion to adopt the forgoing resolution was offered by Supervisor Bartlett, and seconded by Councilman McAtee.
Ayes All, Motion Carried.
MOTION #56-2016
WHEREAS, it is necessary to hire temporary additional help in order to meet staffing requirement in the Justice Court during the temporary medical absence of court staff. And
WHEREAS, Margaret G. Cleland is an experienced Town Court employee and has the experience to fill the temporary position of Court Typist.
THEREFORE BE IT RESOLVED, Ms. Margaret G. Cleland is herby appointed as temporary Court Typist for the duration of the Court Typist absence with compensation set at $12.72 per hour.
A motion to adopt the forgoing resolution was offered by Supervisor Bartlett, and seconded by Councilman Rich.
Ayes All, Motion Carried.
MOTION #57-2016
WHERAS, the 1812 Challenge and ½ Marathon Organization annually promotes a marathon between Watertown and Sackets Harbor that brings many participants and families along with many tourists to the Watertown area, and
WHEREAS, the organization has requested a grant of $2,500.00 in sponsorship for this years event; and
WHEREAS, in the past years, the Town of Watertown has co-sponsored this event by providing funds to promote the event. And
WHEREAS, funds were provided in the 2016 budget for this purpose.
THEREFORE BE IT RESOLVED, a grant of Town Community and economic development funds in the amount of $2,500.00 is hereby authorized; payable to the 1812 and ½ Marathon Organization for the purpose of underwriting the event promotional expenses.
A motion to adopt the forgoing resolution was offered by Supervisor Bartlett, and seconded by Councilman Prosser.
Ayes All, Motion Carried.
MOTION #58-2016
Whereas, pursuant to the provisions of Town Law (competitive bidding requirements) it is necessary to solicit for bids for the Town purchase of 3,500 tons of screened sand for highway purposes.
Sealed bids are authorized by this board under the following terms and conditions:
1.) All sealed bids will be accompanied by a non-collusion statement and submitted to the Town Clerk’s Office, 22867 Co RT 67, Watertown, NY 13601, up until 3:00 pm, Thursday, August 11, 2016.
2.) All bids submitted will include the cost of loading said material for town transport.
3.) The Town Council will open and review all bids submitted for compliance to
standards at 7:00 PM , August 11th, 2016 at the Town of Watertown Municipal Building , 22867 Co RT 67, Watertown NY.
The Town Council retains the right to refuse any or all bids submitted.
A motion to adopt the forgoing resolution was offered by Supervisor Bartlett, and seconded by Councilman Prosser.
Ayes All, Motion Carried.
MOTION #59-2016
Supervisor Bartlett moved to pay the following abstracts as audited.
Utilities paid prior to the meeting
General Vouchers # 133 to 136 Total $ 12,091.88
Highway Vouchers # 86 to 86 Total $ 16,986.14
Spec. Dist. Vchrs. # 53 to 53 Total $ 3,475.74
Vouchers approved for monthly meeting
General Vouchers # 137 to 157 Total $ 10,980.37
Highway Vouchers # 87 to 98 Total $ 4,565.27
Spec. Dist. Vchrs. # 54 to 60 Total $ 125,414.95
Councilman Desormo seconded the motion.
Ayes All, Motion Carried
The Board agreed to postpone the review of the personal policy until the August meeting due to the absence of some employees at this meeting.
Supervisor Bartlett asked if there was any old or new business to discuss. Supervisor Bartlett asked about the status of the MS4 regulations. Councilman Prosser commented he passed the modal ordinance to the Planning Board for their overview. Mrs. Desormo informed that the NYSDEC was not finished with regulations so it was too soon to start review.
Councilman Desormo asked if the Board would consider opening the town roads to ATV and snowmobiles. He feels it would be a positive thing to open passage to the trails in the Town of Rutland. Supervisor Bartlett was not in favor but agreed to get more information to see if it feasible.
Supervisor Bartlett informed the Board he had been working with the Jefferson County and other Town Supervisors concerning the upcoming dog control contract. He will be bringing more information to the Board as he gets it.
Chad Green, VanAllen Road N. asked the Board about the funding for the South Jefferson summer recreation program. Supervisor Bartlett informed Mr. Green that the Board had decided to give the funds to the Adams Rhode Community Center food bank. The Board decided the funds would benefit more needy families this way. Council McAtee did add that the board requested more information as to how many town kids benefited from the program. That information was never provided to the board.
MOTION #60-2016
Councilman Prosser moved to close the meeting at 7:30 pm, Councilman Desormo seconded.
Ayes All, Motion Carried
_____________________________
Pamela D. Desormo, Town Clerk